New Volunteers - PEI 4-H

New Volunteer Leader Registration

The Volunteer Leader screening process has been designed to create and maintain a safe environment for 4-H members while ensuring volunteers understand the 4-H program. 4-H PEI provides programs to youth and therefore has a moral and legal responsibility to screen all volunteers to ensure the safety of 4-H youth, 4-H leaders and the 4-H organization as a whole.

New 4-H Volunteer Leaders are required to complete the following five (5) steps to become a "Trained Volunteer Leader"

Each application is reviewed individually when ALL parts have been received. Please not that new volunteers are NOT permitted to act in a leader role until all parts of the screening process is complete and leader has received a letter of conditional acceptance from the Provincial 4-H Screen Committee

1. On-Line Application

Fill Out & Submit APPLICATION FORM to start the process

2. Police Record Check (PRC)

Within three days of receiving the application, the 4-H office will send a PRC request letter to the applicant. The applicant must then proceed to the local RCMP detachment to request a Police Record Check (which includes a Vulnerable Sector Check) within two weeks of the letter's date; otherwise, the letter will become invalid.

The completed PRC is usually ready for pick-up after 7-10 days. It must then be delivered (or e-mailed) to the 4-H PEI Office

PRCs from other youth organizations will be accepted if completed within the last six months and include a vulnerable sector check.

3. Volunteer References (2)

New volunteers are required to provide two references (unrelated) who have known them for over two (2) years and can attest to the applicant's character. These references may include an employer, 4-H Volunteer, Clergy, co-worker, or someone familiar with their ability to work with children and youth.

**Each reference will need to fill out a reference form and submit to the 4-H Office**

For on-line reference forms CLICK HERE, copy the link & forward to your references

For printable, PDF forms CLICK HERE, copy (or print) PDF & forward (or give) to your references

4. Commit to Kid - Online Training

The Commit to Kids online training, created by the Canadian Centre for Child Protection, is tailored for organizations such as 4-H. This training offers current and relative best practices to enhance the safety of children and youth.

As a mandatory step in the screening process, all 4-H volunteer leaders and staff are required to complete the Commit to Kids online training. The training is provided free of charge for all 4-H volunteers, leaders, staff, and board members.

To obtain the login link and access the training, please reach out to the 4-H OFFICE

5. Youth Safety Training

4-H Canada, in collaboration with Provincial 4-H Organizations, has introduced extra training for staff and volunteer leaders. The Youth Safety Training webinar is a required element in the screening process and aims to familiarize our volunteers with the procedures in place to ensure the safety of our youth and leaders.

YOUTH SAFETY TRAINING - Webinar for New4-H Volunteers

NEW for 2024

Moving forward, ALL volunteers with 4-H PEI will be screened as Trained. This is a standard that 4-H Canada is moving towards, so we are aiming to get ahead of their request!

Respect in Sport and Respect in Schools, offered by the Respect Group will be accepted as an equivalent training to the existing Commit to Kids - Child Protection Training. Volunteers who have this training will be required to provide a copy of their certificate to the 4-H PEI Administrative Director to be kept on file. pei4had@gmail.com

4-H Canada implemented new Youth Safety Policies (click to read) as of 2020. More than ever, it is crucial that Clubs have an adequate number of Volunteer Leaders to help meet the Rule of Two Policy. We encourage ALL parents to complete the New Volunteer Leader requirements so that they are able to fill in when leaders are needed.